Project Coordinator / Scheduler

Connected People are proud to be partnering with one of the region’s most highly regarded environmental consultancies. Led by supportive, encouraging leaders who invest in their people, the firm offers a collaborative environment where staff can genuinely thrive. Based in Warabrook, the role provides free parking and an easy commute for candidates travelling from Newcastle or Maitland.

They are now seeking an organised and proactive Project Coordinator / Scheduler to join their team. This newly created role will act as the central hub of coordination for the ecology, bushfire and spatial teams, supporting project workflow and managing the scheduling of all field work.

This is a fantastic opportunity for someone who enjoys a role with variety and moving parts, likes keeping others organised, and takes genuine ownership of their work.

About the Role
As the primary coordination point for both the ecology, bushfire and spatial teams, you’ll oversee workflow, scheduling, fieldwork calendars, and project progress. A key component of the role involves supporting client communication, ensuring that project updates, schedules, inquiries and delivery are handled efficiently.

Key responsibilities include:

• Maintaining the project management software and Trello boards to track project and proposal status
• Acting as the central point of contact for project enquiries and directing work to the right team member
• Coordinating with senior staff and team to gather details on tasks, deadlines, and billing requirements
• Scheduling and coordinating field work and site visits for the ecology and spatial teams
• Following up on information, tasks, and actions to keep projects moving forward
• Supporting invoicing by providing project updates and tracking progress
• Helping improve workflows, efficiency, and team organisation

This role will pay between $70 - $80k base + super

Who This Would Suit
This role would be ideal for someone who enjoys being the organisational backbone of a team. Backgrounds that may fit well include: administration, scheduling, project support, coordination, or operations support.

You’ll be a great fit if you bring:

• Strong administration and organisational skills
• A proactive mindset and the ability to take initiative
• Excellent communication skills and ease in liaising with internal teams and clients
• Adaptability and comfort working in a dynamic environment
• An interest in the environmental or consulting sector (no technical ecology experience required)

Full-time availability is ideal, however, school-hour arrangements may be considered.

Why Join Them?

• A supportive and collaborative team culture
• Stable, long-term position with room to take ownership of your role
• Meaningful work supporting environmental projects
• Variety in your day and the chance to be a key part of the team's success

If this opportunity aligns with what you're looking for, we’d love to hear from you.

Please submit your application or reach out to Elyse for a confidential conversation on 0493 487 344.